General Information

Use the links below to jump to the section of your interest.

• Move-in, Show and Move-out Hours
• Show Information: A-Z Guide
• Exhibitor Checklist
• Show Management Contacts
• Green Initiatives
• Review the Quick Facts (PDF)

For assistance, please contact our Exhibitor Service Department at 888-425-9377, 203-840-5622 or inquiry@nationalhardwareshow.com.

Move-in, Show and Move-out Hours

Move-In & Set-Up Hours:

The installation of exhibits will take place according to the color coded target maps and below schedule. If you have questions regarding your move-in, please contact FREEMAN for more information regarding move-in times and dates at (702) 407-4696.

View the following Target Maps in PDF format:

• North Hall
• Central Hall

View the following Target Maps in PDF format:

• Central Hall
• North Hall Ceiling

To request a revised targeted move-in date, Exhibitors MUST complete and return the following form no later than April 15, 2010.

OVERTIME CHARGES APPLY to any work performed before 8:00am and after 5:00 pm on weekdays and anytime on Saturday, Sunday and Holidays.

Shipments to warehouse must be received between April 15 – April 22. Warehouse address and shipping labels are located in the Shipping section of this manual. Warehouse shipping labels can also be found on the Freeman website under the General Contractor section.

Shipments direct to show will be received April 30. The show site address is located in the Shipping section.

Show site address and shipping labels are located in the Shipping section. Show site shipping labels can also be found on the Freeman website in the General Contractor section.

Show Hours:

Badged exhibitors will have access to the Exhibit Hall at 8:00am each morning.

Dismantling & Move-Out Hours:

Exhibits officially close at 3:00 pm on Thursday May 6th, at which time; Freeman will begin removing aisle carpet. We anticipate this will take (1) one hour to complete. Please facilitate this effort by keeping the aisles around your booth clear until the carpet has been removed. No exhibits or displays may be dismantled, packed, or removed in whole or part before Thursday, May 6, 2010 at 4:00 pm.

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Show Information: A-Z Guide

AGE RESTRICTIONS:
In accordance with display rules & regulations and security measures, there will be no strollers allowed on the exhibit hall floor at anyime. Also, no one under the age of 18 will be allowed on the exhibit hall during move-in and move-out days.

ANIMALS:
Permission for any domesticated animal (cats, dogs, etc.) to appear in a show or booth must first be approved by Show Management then by the LVCVA Customer Account Manager. Refer to Facility section of this manual for detailed information.

AUDIO VISUAL:
AVW-Telav is the official audio/visual service contractor. They will maintain a full staff on site. Refer to the Official Contractors section of this manual to access order forms.

BOOTH FURNISHINGS:
Booth equipment, services and furnishings are available through the Official General Contractor, FREEMAN. Order forms for these services should be completed and returned promptly to take advantage of the advance discount pricing. Please be sure to indicate your booth number on all forms. Refer to the General Contractor section of this manual to access order forms.

BULK BUYER PROGRAM: Download PDF.

BUSINESS CENTER:
Fedex Kinkos will operate a full service business center onsite to provide copy and fax services, and small package shipping.

CATERING:
Aramark Corporation has exclusive rights to all catering in the facility. Menus and order forms can be found in the Official Contractors section of this manual.

CLEANING:
Cleaning crews will be provided for general exhibit hall clean up, including aisles, each day before the opening of the show and during show hours. If you need cleaning services in your booth — vacuuming, shampooing, trash removal — you can order these services by accessing the form in the General Contractor section of this manual. Show Management does not provide cleaning or vacuuming for booth carpet at any time.

COMPUTER RENTAL:
National Micro-Rentals (NMR) is the official computer supplier. Please refer to the Official Contractors section of this manual for order form.

COPYRIGHTED MUSIC:
If any copyrighted music is to be played in your booth, you must obtain all necessary licenses from the copyright owner or licensing agency representing the copyright owner. The licensing requirements include the playing of live, as well as recorded music, (records, tapes, compact discs, etc.) and also include music, whether it is the essence of the presentation or is only used as background, on a videotape or other presentation.

The proper license must be posted in your booth and available for inspection at the request of Show Management or properly authorized agents of ASCAP or BMI. We advise you to contact these agencies as listed below to acquire the proper licenses:

Adherence to these federally mandated copyright licensing laws is of critical importance. Failure to do so is both a violation of federal copyright law, and a breach of your contract for exhibit space for the show.

CRATE REMOVAL, STORAGE AND RETURN:
Empty crates will be removed to storage and returned to your booth at the end of the show by our floor crew at no additional charge, provided you have used material handling services for the delivery of your booth. Do not store merchandise in crates or cartons marked for empty storage.

NOTE: Thursday, May 7th at 3:00 pm, Freeman will begin to remove the aisle carpet from the show floor. This will take approximately (1) one hour to complete. Freeman will return fiber cases and cardboard boxes that were placed into our empty storage during move-in. The crate and skid return will continue through the evening with all crates returned prior to 8:00 am Friday morning, May 8th.

DISPLAY RULES AND REGULATIONS:
The following rules and guidelines specify what an exhibitor can and cannot do with their booth space. These rules and guidelines are based on the physical characteristics of the exhibit hall, the intent to be equally fair to all exhibitors, and the safety of all concerned. Please review these rules and plan your display accordingly as variances will not be granted prior to the show or on-site. Please refer to the Facility section of this manual for detailed information.

• BALLOONS:
  Helium balloon displays are prohibited in linear booths. Use of balloons in other booth configurations is subject to approval by Show Management and the LVCVA. Helium may NOT be stored on the premises.
  
• DEMONSTRATION AREAS:
  Demonstration areas must be confined within the exhibit space so as not to interfere with any traffic in the aisles. Exhibitors must contract sufficient space to be able to comply with this rule.
  
  When large crowds gather to watch a demonstration and interfere with the flow of traffic down the aisles or create excessive crowds at neighboring booths, it is an infringement on the rights of other exhibitors. Aisles may not be obstructed at any time.
  
• DEMONSTRATION EQUIPMENT:
  Equipment, product or machinery, when displayed to demonstrate or simulate industrial application, are exempt from the foregoing height limits, but are restricted only by ceiling height, as well as building and safety codes.
  
• DO NOT BLOCK AISLES OR INVADE NEIGHBOR’S SPACE:
  No sign or decorative materials may protrude into the aisles or encroach upon neighboring booths. No obstruction may be placed in any aisle, passageways, lobby, or exit leading to any fire extinguishing appliances.
  
• DOUBLE DECKER EXHIBITS and COVERED EXHIBITS:
  The guidelines for double decker exhibits and covered exhibits can be found in the Facility section of this manual for detailed information on multi – level and/or covered exhibits. Booth plans for double decker exhibits and covered exhibits must be submitted to the LVCVA Safety office.
  
  Important: Double Decker Exhibits and Covered Exhibits are not permitted in Meeting Rooms.

  100 Contiguous Feet – booths that are 100 contiguous feet or more, must also submit their booth plan to the LVCVA Safety office.
  
  Plan submittals can be submitted in the following ways:

Via Fax: (702) 892-2919
Via E-Mail: boothplans@lvcva.com
Via Mail: LVCVA Safety Office 3150 Paradise Road, Las Vegas, NV 89109-9096.

Questions may be directed to:

Mike Massey: (702) 892-7467 or George Bauer: (702) 892-7637

• EXHIBITORS WITH SPECIAL NEEDS:
  In the interest of fairness to all exhibitors, variances to allowable display heights will not granted. Exhibitors wanting to discuss special needs for their exhibit should send detailed plans of their proposed display for this approval to:

  Karen Haigh
  Sr. Director of Operations
  Reed Exhibitions
  khaigh@reedexpo.com
  Tel: (203) 840-5356, Fax (203) 840-9356

• EXPOSED AREAS MUST BE FINISHED:
  All backwalls, sidewalls or any other exposed areas of the display must be draped or finished surfaces. No graphics, logos, or print facing into another booth is allowed. Any company advertisement or promotion must face into the aisle.
  
  In-line and peninsula booths must have a finished back wall covering the back of the booth. See-through back walls or displays which do not cover the back wall completely, will not be allowed.

  Please note that ALL FIRE HOSE CABINETS MUST BE KEPT VISIBLE AND CLEAR.

  After 6:00pm of Monday, May 4th any part of a booth with unfinished side or backwalls will be draped by Show Management at the expense of the exhibitor.

• GOOD TASTE AND THE RIGHTS OF OTHERS:
  Show Management may require any Exhibitor to make changes in their exhibit if, in Show Management’s opinion, the exhibit does not conform to prevailing standards.

• GRAPHICS ON NEIGHBORS' SIDE:
  The backside of walls - the common border facing a neighboring booth - must be finished, neutral, clear of copy, logos, or other graphics, so as not to be an eyesore to neighboring exhibitors.

• HANDOUTS:
  You cannot distribute literature, samples, or other material outside your contracted exhibit space.

• HANGING SIGNS:
  Nothing will be permitted above the maximum heights, including signs, banners, truss structures, lighting, and display material.

  Maximum heights and additional information concerning hanging sings can be found under the Height Limitations of this section, please review and read carefully.

  Hanging Signs are not permitted in linear booths. It is much more cost effective to floor mount signage with a linear booth height limit of 12’. Booths must also be 20’ deep and 20’ wide to meet Show Managements requirements for hanging signs.

• HEIGHT LIMITATIONS:
  The (NHS) Nathional Hardware Show ® follows the cubic content rule, which allows exhibitors to make maximum use of their booth space. Under the cubic content rule, exhibitors may build up to the front of their booths, and up to the maximum allowable height according to booth type as indicated below. However, anything above the provided drape heights must be finished, neutral and devoid of copy on any wall adjacent to another exhibitor. View Examples of Cubic Content.
  
  The following maximum height limits will be strictly enforced. No height variances will be granted prior to or on site at the show. Please plan your booth display and sign structures accordingly. Maximum allowable height is also directly affected by the ceiling height of your booth area. Be sure to check the ceiling height map in the LVCC section before planning your display.

  Linear Booth Bounded by 1 or 2 aisles	12 feet
  Peninsula Booth Bounded by 3 aisles	20 feet

  
  Note: Hanging signs in Island booths may reach a hight limit of 20 ft. to top of sign. Two-sided Signs must be hung 5’ from the back wall and the side facing rear of the booth must be clear of copy, logos or other graphics so as not to be an eyesore to neighboring exhibitors.
  
  

  Island Booth Bounded by 4 aisles

  24 feet

  
  Note: Hanging signs in island booths may reach a height limit of 24 ft to top of the sign. Two-sided signs must be hung 5 ft from the back wall and must be clear of copy, logos or other graphics so as not to be an eyesore to neighboring exhibitors.
  
  View the Ceiling Height maps (in PDF format)::
  
  • All Ceiling Heights
  • North Hall Ceiling
  • Central Hall Ceiling
  
  View individual booth layouts with columns (in PDF format):
  
  • Central Hall
  • North Hall Ceiling
  
  
• INSPECTION DEADLINE:
  Any booth not occupied by 5 pm on Monday, May 3, 2010 will be presumed abandoned. If there is freight in the booth and Show Management believes the exhibitor will be late, then FREEMAN will set up the display as best they can with the information available. If there is no freight in the booth and/or Show Management believes the exhibitor will not participate in the show, the booth will be reassigned. Exhibitors arriving after this time will be given space available and may incur additional costs. Please contact your Sales Management team to let them know of this important deadline.

  All exhibits must be completely set by 5:00 pm on Monday, May 3, 2010. Although exhibitors may fine tune their booth before show opening on Tuesday, May 4, 2010, no shipment will be accepted at anytime past 5:00 pm on Monday, May 3, 2010, or beyond. Absolutely no shipment, equipment, or material may be brought onto the show floor during show hours.

• NO NAILS OR SCREWS:
  Nothing may be posted, tacked, nailed, or screwed to columns, walls, floors, or other parts of the building. Any damage or defacement caused by infractions of this rule will be remedied by Show Management at the expense of the rule-breaking exhibitor.

ELECTRICAL:
All electrical work will be done exclusively by Freeman electric. You may access the electrical order forms in the Official Contractors or Facility section of this manual.

For safety and conservation reasons, the LVCVA will now enforce the following requirements of their existing 24-hour show power policy:

1. All exhibit power shall be shut off no later than (1) hour after trade shows conventions or event closing and will not be turned on until 8 am the following morning.

2. In cases where exhibits require 24 hr power, that power source must be limited to the size outlet ordered by the exhibitor for 24-hr power and can be ordered at the Freeman Service desk.

EXHIBITOR REGISTRATION:
Exhibitor staff personnel wishing to enter the exhibit floor must wear an exhibitor badge at all times. Refer to the Exhibitor Badges/Lead Retrieval section to access information and order forms.

EXHIBITOR SERVICE AREA:
FREEMAN will maintain a Service Center during set-up, show days and dismantling. All other official show contractors will also be set up in this area as well. To access this information, refer to the Quick Facts page in the General Contractor section for hours of operation.

All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services. Exhibitors who have ordered labor are asked to check in at this desk when they are ready to install their exhibits.

The person in charge of your exhibit should carefully inspect and sign for all work order forms. If you disagree with a bill presented for your signature, question it immediately. If you cannot come to a satisfactory agreement with the contractor, contact Show Management. Do not put it off. Once the show has ended, it becomes very difficult to resolve issues.

FEED THE WHALES:
A whale is a mini-dumpster on wheels that is used to collect trash from the exhibit halls during move-in and move-out. We created this program to address safety and security concerns that have become apparent during move-in and move-out. It benefits everyone if we can keep the aisles clean in terms of streamlining move-in activities and maintaining a safe environment. It is imperative we work together so the Show opens “Clean”. Special plastic bags are available free of charge at the Floor Manager counters and at the Freeman Service Desks. Rather than throwing trash in the aisle, we ask exhibitors and their contractors to utilize these trash bags and dispose of them in the “Whales”. Some items that we really need your help on are visqueen, packing materials and general trash. Please note that ALL boxes MUST be broken down. Whales will be placed at various points along the main cross aisles. If you have any question at all, you can ask your floor manager.

Whale program will improve the working space on the show floor during move-in. It may also help to save you money on your own booth’s cleaning cost by keeping ahead of things. And lastly, we believe that this is absolutely necessary in order to maintain a safe work environment for everybody. An aisle full of trash is like a blocked fire exit.

Please advise your booth personnel and designated set-up people of this new program.

Any Exhibitor or Contractor who throw any type of trash (including poly) into the aisle on Tuesday morning prior to Show opening, will not only be charged for the trash removal but will risk their participation at future Shows.

FIRE AND SAFETY REGULATIONS:
The Las Vegas Fire Marshal, in conjunction with the Las Vegas Convention Center, has very specific fire regulations/restrictions and permit requirements regarding display material within the exhibit hall.

No storage of any kind is allowed behind booths or near electrical service.

All fire hose racks, fire extinguishers and emergency exits must be visible and accessible at all times. All exits and exit aisles must be kept clear and unobstructed. Designated “NO freight” aisle must be maintained clear of crates and exhibitor material during move-in and move-out.

Halogen and quartz lamps use must be reviewed with LVCVA Customer Account Manager and Safety Supervisor. Please refer to Facility section for complete halogen light policy.

Exhibitors using heated oil or grease for cooking or any other purpose must have a type “K” fire extinguisher present during the demonstrations.

Hardwall: If surrounding a column with hardwall, the hardwall should be 3 ' off the column with a door access. Otherwise, the general contractor may have to dismantle part of the hardwall if access is needed. If covering a fire hose or fire extinguisher, signage of their existence should be placed higher than the booth.

Drape: Pipe and drape is acceptable around a column as long as a) other booth items do not block access to the columns and b) fire hoses and fire extinguishers must be identifiable. Either cut-outs should be made in the drape or an identifier sign hung higher than the booth.

These regulations are detailed in the LVCC (Facility) section of this manual.

FLORAL/PLANT RENTAL:
ExpoEase is the official florist. A service representative will be available on-site. Please refer to the Official Contractors section.

HALOGEN LIGHTING:
The Las Vegas Convention and Visitors Authority (LVCVA) has experienced several fire safety incidents arising from the use of stem and track mounted halogen light fixtures attached to exhibit booths and where the fixtures utilize linear halogen bulbs. Typically these hazards arise from misuse and poor maintenance practices, rather than from any deficiency in the design of the fixture or halogen bulb it contains.

Refer to the LVCVA policy on Halogen lighting in the Facility section of this manual.

HAZARDOUS WASTE DISPOSAL:
Refer to the back of the Official Contractor section of this manual for details on Hazardous Waste Disposal.

HOTEL/TRAVEL DISCOUNTS:
National Hardware Show ® 2010 is offering discounts on ground transportation and hotel accommodations. For complete information about these travel discounts, visit TTG’s website and/or go to www.nationalhardwareshow.com and select Travel or call 1-800-573-3116.

INTERNATIONAL SHIPPING:
TWI Group is the official provider of international shipping, customs brokerage, freight forwarding and related services for the show. All merchandise imported into the United States requires Custom House Clearance prior to release from any USA port or airport. It is the sole responsibility of the exhibitor to adhere to customs and international guidelines. The exhibitor must insure that all documents are valid and complete and procedures are followed correctly. Show management will not be held liable for freight held up due to customs issues, duty payments or any other problems related to inbound and outbound international shipments. Please refer to the shipping section, for additional information and forms.

Review the Wood Packaging information PDF and visit the Shipping section for more information.

LABOR REGULATIONS:
Las Vegas has several major unions that have jurisdiction over trade shows. Please plan now to abide by labor regulations. Freeman is the official labor contractor. Labor arrangements may be made to set-up, service and dismantle your exhibit. Information regarding labor jurisdiction can be found in the General Contractor section. If you have any further questions or would like a quote for labor services, you may contact Freeman directly at 702-263-1404.

Exhibitors using contractors other than Freeman for labor and/or supervision must return the (EDC) EXHIBITOR DESIGNATED CONTRACTOR form to Show Management prior to April 15, 2010. NO EXCEPTIONS CAN BE MADE AFTER THIS DATE. EDC’s must meet specified requirements & must also be registered with the Las Vegas Convention Center.

LEAD RETRIEVAL SYSTEMS:
Refer to the Exhibitor Badges/Lead Retrieval section to access information and order forms.

LIABILITY AND INSURANCE:
Exhibitors are advised to see that their regular company insurance includes coverage outside of company premises and that they have their own theft, public liability and property damage insurance. Show Management and its contractors will not be responsible for injury or damage that may occur to an exhibitor or his/her employees or agents, nor to the safety of any exhibit or other property against theft, fire, accident, or any other destructive causes. Please review the space contract for details.

LICENSE AGREEMENT:
Please be sure you have read the space application for your booth for all exhibition rules and regulations. It is the exhibitor’s responsibility to adhere to all rules pertaining to your license agreement.

MATERIAL HANDLING (DRAYAGE) SERVICES:
Freeman is the exclusive material handling provider on the exhibit floor. They will receive all shipments whether consigned in advance to their warehouse or sent directly to the Las Vegas Convention Center. Material handling includes return of your empty cartons and crates at the close of the Show. Please refer to the General Contractor section.

MEETINGS IN YOUR BOOTH:
If you plan to use your booth to conduct meetings before or after official show hours, you must obtain an EARLY/LATE access form from the on-site Show Management Office the day prior to your meeting. Authorization will not be granted for a pre-show appointment on the day of request.

Early/Late access form will include the following information:

1. The exhibiting company and booth number.

2. The non-exhibitor personnel visiting the booth

3. The time and date of the meeting

4. The name of the exhibitor who will meet the non-exhibitor personnel at the en trance to the show, and escort them directly to the booth.

5. Access to the floor during non-show hours will be denied unless Show Management receives this written request in advance.

PLEASE NOTE: All attendees and booth personnel must have a (NHS) National Hardware Show badge to enter the exhibit hall. Please send your VIP ticket to your guests to register themselves, and use the Exhibitor Badge Form in the Exhibitor Badges section to register your booth personnel

MEETING ROOMS:
Please refer to the Official Contractors section of this manual for guidelines when renting a meeting room.

MERCHANDISE PASSES:
Merchandise may not leave the floor until close of show, May 6th at 3:00pm. In order to leave the exhibit hall with merchandise, you must obtain a merchandise pass. Location of passes to follow in the move-out bulletin.
(Subject to change)

PARKING:
There are several parking lots throughout the Las Vegas Convention Center. The current parking fee is $10.00 per space with in and out privileges. Anyone leaving the Las Vegas Convention Center and planning to return the same day can get their ticket stamped for reentry. Vehicles taking up more than one standard parking space will be charged accordingly upon entry when paid parking is in effect. If other shows are in the building at the same time, paid parking could be in effect during your move-in/move-out period. Check with your Convention Services Manager for paid parking dates.

Overnight parking is prohibited on Las Vegas Convention Center property. Vehicles left on the property overnight will be towed at the owner’s expense.

Parking is prohibited at all loading docks, dumpsters, compactors, entrances to buildings, along drives, crosswalks, hashed-out areas, fire hydrants, building perimeter red-lined areas, spaces posted with signs, red curbs, yellow curbs, or anywhere the vehicle constitutes a safety or other hazard. All drives are fire lanes unless marked for parking. A vehicle parked on a sidewalk is subject to removal. Vehicles must be parked in a marked parking space at all times.

PHOTOGRAPHY:
OscarEinzig Photographers is the official photographer. Refer to the Oscar Einzig order form under the Official Contractors section, for order information.

PERSONALLY OPERATED VEHICLES (POVs):
Privately owned vehicles are defined as cars, pick-up trucks, vans, and other trucks primarily designed for passenger use. Vehicles containing more than 500 lbs of materials, straight trucks, bobtail, contract carriers and vehicles with trailers are NOT considered POV’s and must report directly to Freeman Marshalling Yard. Review the POV map.

• NORTH HALL
  From Sahara, go south on Joe W. Brown or from Desert Inn, go north on Joe W. Brown until you near the Hilton parking garage, turn west on the access road between the Hilton and LVCC. There will be signs directing those in that booth range.
• CENTRAL HALL
  From Sahara, go south on Joe W. Brown or from Desert Inn, go north on Joe W. Brown. After passing Central Hall, you will see signage directing you into the LVCC. You will be unloaded at Door 9.
  

SECURITY:
Show Management will provide uniformed guards along the perimeter of the exhibit floor on a 24 hour basis during the entire period of the show (including installation and dismantle). Every reasonable effort will be made to prevent loses, however the final responsibility lies with the exhibitor. If you have items in your booth that are vulnerable to theft, take advantage of the complimentary storage room to lock up your merchandise during non-show hours.

SMOKING POLICY:
Because of the new clean air act passed in the State of Nevada in November 2006, the Las Vegas Convention Center is a non-smoking facility. Smoking is NOT permitted anywhere inside the building during set-up, show days, and tear down. Person caught smoking will be removed from the premises

SOUND LEVELS:
Sound level of presentation should be kept within the confines of the booth area and must not interfere with neighboring exhibits. Show management will exercise their right to provide and maintain a fair exhibiting environment to all customers.

TELEPHONE SERVICES/INTERNET LINES:
All telecommunication services including internet lines will be handled through Smart City. The wireless environment at the Las Vegas Convention Center is managed by Smart City. If you are using wireless connections, you must go though Smart City. For Information and information, the Official Contractors section, of this manual.

VEHICLE DEMONSTRATIONS OR EXHIBITIONS:
There is a round trip spotting fee of $150.00 per vehicle. Please refer to the FREEMAN Quick Facts in the General Contractor section for more information.

• Vehicles are allowed in the Las Vegas Convention Center for display purposes provided they meet the following requirements:
• Fueling or fuel removal is prohibited.
• Vehicles are prohibited from being moved during an event without prior approval.
• Natural gas powered vehicles must have the tank purged before entering the building.

Gasoline powered vehicles on display must have fuel maintained at ¼ tank or five (5) gallons, whichever is less. Fuel tank caps must be locked or taped shut. Battery cables must be disconnected, and the connecting leads wrapped with electrical tape. Gasoline and diesel fueled material handling equipment may not be stored overnight anywhere in the exhibit halls.

VENDOR INVOICES:
Show Management will have personnel on hand throughout the course of the show to consult with exhibitors regarding any bills received from service companies. If there is any question as to the charges made, please consult with our show representatives before paying the bill. Do not wait until after the show to settle problems that can be easily resolved at the convention center.

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Exhibitor Action Checklist

PLEASE NOTE: Double-check the dates for these services by referring to the order forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

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Show Management Contacts

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Green Initiatives

National Hardware Show® is committed to reduce, reuse, and recycle approach to planning and producing our shows. Recycling waste, trash and other paper products and using recycled products are just a few of the steps we have taken toward “green” tradeshow experience.

For example sending out this Service Manual in a web based format conserves over 150,000 pieces of paper previously used for the 3-ring binder format!

Here are a few examples of what you can do to help the environment:

• Reduce, Reuse, Recycle
  
• Sign your office up for a recycling program: paper, plastic, cans, etc.
  
• Develop an online ordering system for your buyers.
  
• Reduce marketing on paper by opting for more electronic communication, email attendees after the show.
  
• Design your booth display to last for 5 years or longer using natural fibers.
  
• Practice Green Purchasing where ever possible by specifying Environmentally Preferable Products (EPP). These products or services contain recycled content, minimize waste, conserve energy or water, and reduce the amount of toxics disposed or consumed.
  
• Reduce packing material by utilizing recyclable materials and take advantage of convention center recycling options for packaging.
  
• Donate extra amenities or promotional products to local charities rather than shipping them back or tossing them in the trash.

Reed Exhibitions has implemented the following programs and purchasing habits in an effort to reduce the amount of waste generated and encourage our clients and vendors to Reduce, Reuse and Recycle whenever possible.

• We have successfully implemented Express Badge on many shows, allowing attendees to print their badge on demand at show site. This process reduces the printing and mailing of unnecessary badges.
  
• Our offices are set up to recycle paper, plastic, cans.
  
• We design a show look for a minimum of 3 year lifecycle and recycle graphics for the same period.
  
• We have reduced paper communications both internally and externally by opting for electronic communication.
  
• Producing an on-line exhibitor manual reduces our paper consumption by over 150,000 sheets on this show alone.
  
• Where ever possible we partner with local charities to provide donation opportunities for our exhibitors as a way to “reuse” leftover products and merchandise, thus saving on packing materials and carbon emissions by not shipping home. A great way to “Reuse” material for a good cause.

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